Event planners, also known as function consultants or organizers, are professionals in charge of planning special events, synchronizing and supervising all the details. Most people usually hire professional planners for large functions that require a lot of coordination like weddings, corporate events and major parties. While hiring such a planner can be extra expense, a good coordinator will help you plan a perfect party according to your budget. However, before you settle on any planner, there are several things you need to consider. Prior to contracting any event planners Calgary people will need to be guided by the following tips.
To find a good planner, you should start by asking for referrals from friends and colleagues or even run an online search for professionals who practice in your neighborhood. Most planners nowadays prefer to work with specific venues, as such, you should also inquire from the local venues and clubs managers to see if they have anybody to recommend. Other event vendors like caterers and photographers may also be able to give you referrals to good coordinators as they work with them a lot.
Once you have a list of potential coordinators, the next step is to thin it so that you are only left with the best. This you can do by considering things like experience. It is obvious that the coordinator who is experienced will offer you high quality services than his/her novice counterparts. As such, you should give priority to coordinators with most experience in your list.
The planner you settle on should also be open about his/her fees, prices and policies. Whether you are just planning a simple birthday party or business function, nothing can be more undesirable than an event planner suddenly springing hidden fees on you. A good planner should this be able to give you approximate fees in advance and should also not take any action that is likely to increase the fees without informing you.
It is also crucial that you be compatible with your prospective planner. Remember that you will have to consult with your planner a lot in the run in to your event. This will only be possible if the two of you can get along well. You should not choose a planner who you are not comfortable calling.
Flexibility on the part of the planner is also important. Events are known to change as they grow. As such, you need a coordinator who is flexible enough and also pay attention to detail.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
With the above tips in mind, finding a good coordinator will not prove to be such a hectic task. It is however important that you start the search early enough. This will help you avoid last minute desperation.
To find a good planner, you should start by asking for referrals from friends and colleagues or even run an online search for professionals who practice in your neighborhood. Most planners nowadays prefer to work with specific venues, as such, you should also inquire from the local venues and clubs managers to see if they have anybody to recommend. Other event vendors like caterers and photographers may also be able to give you referrals to good coordinators as they work with them a lot.
Once you have a list of potential coordinators, the next step is to thin it so that you are only left with the best. This you can do by considering things like experience. It is obvious that the coordinator who is experienced will offer you high quality services than his/her novice counterparts. As such, you should give priority to coordinators with most experience in your list.
The planner you settle on should also be open about his/her fees, prices and policies. Whether you are just planning a simple birthday party or business function, nothing can be more undesirable than an event planner suddenly springing hidden fees on you. A good planner should this be able to give you approximate fees in advance and should also not take any action that is likely to increase the fees without informing you.
It is also crucial that you be compatible with your prospective planner. Remember that you will have to consult with your planner a lot in the run in to your event. This will only be possible if the two of you can get along well. You should not choose a planner who you are not comfortable calling.
Flexibility on the part of the planner is also important. Events are known to change as they grow. As such, you need a coordinator who is flexible enough and also pay attention to detail.
Before the planner starts working for you, it would also be wise to have a written contract with him/her. This should clearly spell the scope of work to be done by the planner and at what rates. You should also not pay the planner the entire money in advance. If you have to make a down payment, it must not exceed thirty percent of the total budget.
With the above tips in mind, finding a good coordinator will not prove to be such a hectic task. It is however important that you start the search early enough. This will help you avoid last minute desperation.
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